Step-By-Step Guide to Configure Viva Connections
Step 1: Identify SharePoint Intranet Home Site
Step 1 requires that key Stakeholders and Site Owners identify a single Communication site as the SharePoint Intranet Home site – the main landing site that brings together news, events, etc. within your organization. Once identified, the SharePoint Administrator uses PowerShell to execute a simple command. The configuration is quick – a few minutes in our experience, but Microsoft documentation notes it can take a couple of hours to complete.
Reference: Set a site as your home site – SharePoint in Microsoft 365 | Microsoft Docs
Step 2: Create Icons
Step 2 requires that a Visual Designer or someone handy with a graphics tool create the icons for the Teams app and interface. Specifically, you need two PNG icons: a 192 x 192 px color icon for the Teams App catalog and a 32 x 32 px monochrome icon for the Teams app bar. You’ll find best practices for creating these icons in the reference below.
Reference: Package your app – Teams | Microsoft Docs
Reference: Add Viva Connections desktop to Microsoft Teams – SharePoint in Microsoft 365 | Microsoft Docs
Step 4: Create the Viva Connections App
Step 4 requires that your SharePoint Administrator create your organization’s Viva Connections for desktop app using the SharePoint Management Shell and PowerShell text-based script wizard. Your SharePoint Administrator will find the script and script questions in the links below. The key here is to have the following ready:
- Answers for each script question
- The two PNG icons from Step 2
Step 5: Prepare Documentation for Users
Step 5 involves the Corporate Communications Team and SharePoint Team working together to prepare documentation for users on the change they should expect to see in Microsoft Teams. Depending on the organization, this could be as simple as an email describing the rollout of Viva Connections with some screenshots, so users know what to expect but more importantly how to find/use the Intranet from within Teams.
Step 6: Upload Viva Connections App to Microsoft Teams
Step 6 requires a Teams Administrator to take the Viva Connections app generated in Step 4 and upload it into the Microsoft Teams Administration interface. In short, the new app is uploaded to Teams apps > Managed apps. Once uploaded, the new app is either added to the Global policy or a new app policy, and the app is pinned to reflect where the Viva Connections app should display in the Teams bar.
Step 7: Viva Connections Go Live and Announcement
Step 7 takes your final Viva Connections configuration live as the Communication Teams announces the change to the organization and accompanies the announcement with the documentation created in Step 5.